ÿþ<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN"> <html> <head> <title>The AccuView :: Accuimage, LLC</title> <!--InlineCSS--> <style type="text/css"> .ver11 { font-family: Verdana, Arial, Helvetica, Tahoma, sans-serif; font-size: 12px; text-decoration: none; color: 061142; text-align: justify; } .minornav { font: 10px Verdana, Arial, Helvetica, Tahoma, sans-serif; color: CC0000; } .minornav td { font-size: 10px; white-space: nowrap; } .minornav input { font: 10px Verdana, Arial, Helvetica, Tahoma, sans-serif; color: CC0000; } .minornav a { color: CC0000; text-decoration: none; } .minornav a:hover { text-decoration: underline; color: 06118F; } </style> </head> <center> <body bgcolor="#C6D6E3" link="255D90" alink="255D90" vlink="255D90"> <!--Masthead--> <table cellpadding="0" cellspacing="0" border="1" bordercolor="959595" width="827" align="center"><tr><td> <table cellpadding="0" cellspacing="0" border="0" width="825" align="center"> <tr> <td><img src="http://www.accuimagellc.com/enewsletter/issue44/images/masthead.jpg" width="825"></td> </tr> </table> <!--EndMasthead--> <!--Body--> <table cellpadding="0" cellspacing="0" border="0" width="825" bgcolor="#ffffff" align="center"> <tr><td bgcolor="ffffff" width="20" height="100%">&nbsp;</td> <!--LeftColumnTEXT--> <td background="http://www.accuimagellc.com/enewsletter/issue44/images/stretchleft.jpg" width="375" height="100%" valign="top"> <table cellpadding="0" cellspacing="0" border="0" width="375"> <tr> <td valign="top" width="375"> <!--InThisIssue--> <div style="padding-left:5;"><a name="issue"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/issue.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:;padding-right:15;"> <b><em>Quick Links</b></em> <script language="JavaScript"> function slctsys(){ window.document.location.href = document.frmSlct.systems.value; } </script> <br><br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#perspective"><b>From My Perspective</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#articles"><b>Feature Articles</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#newsrumors"><b>News and Rumors</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#financialservices"><b>Focus On ... Financial Services</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#government"><b>Focus On ... Government</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#healthcare"><b>Focus On ... Health Care</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#manufacturing"><b>Focus On ... Manufacturing</b></a> <br><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="#solution"><b>Solution of the Month</b></a> </div></td> <!--EndInThisIssue--> </tr> <tr> <td valign="top" width="375"> <!--FromPerspective--> <div style="padding-left:5;"><a name="perspective"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/perspective_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:15;" align="justify"> <em><b>By C. Roy Payne</em></b> <p />To introduce this month s topic, consider this ... <ul><li>A study by the Minnesota Pollution Control Agency estimated that the costs of using paper (not including labor) in the office can run 13 to 31 times the cost of purchasing the paper in the first place. The costs of storage, copying, printing, postage, disposal and even recycling add up  so the ream of paper that you paid $5 for could actually cost up to $155, and again, that doesn t include all associated labor costs. <p /><li>If you have paper files, you know that paper is bulky and expensive to store, in boxes or in filing cabinets. But by using fewer sheets, going  paperless and/or using eForms and document management technologies, you can save space and money. For example, Owens Corning made all of its offices worldwide  paperless. Having had 14,000 filing cabinets around the world, the company has already saved around $30 million in lease costs.</li></ul> <p />Obviously, organizations need a simple, cost-effective way to capture and track transactions through various processes to successful conclusion. Very significant and tangible savings can be found where electronic forms, or eForms, are deployed in place of paper forms and manual processes. In fact, eForms may still hold the secret to minimizing our dependency on paper. <p />This issue of <em>The AccuView</em> focuses on making the switch from paper forms to electronic forms to save money (and time and trees, too). We have also included a focus area for several industries, as it relates to that specific industry s use of eForms. <p />If you re interested in replacing paper with electronic forms and document management, and you would like to calculate the potential return on investment you may expect from an electronic solution, call us at 615.242.7226 to learn more. <p />C. Roy Payne <br><a href="mailto:roy.payne@accuimagellc.com?subject=Email%20from%20The%20AccuView"><b>roy.payne@accuimagellc.com</b></a> </div></td> <!--EndFromPerspective--> </tr> <tr> <td valign="top" width="375"> <!--FeaturedArticles--> <div style="padding-left:5;"><a name="articles"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/articles_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:15;" align="justify"> <em><b>This Month s Topic: Switch to Electronic Forms and Document Management to Save Money</em></b> <p><b>Cost Advantages of eForms</b> <br>The cost of processing forms manually is huge  from printing paper forms to keying completed forms into a database. Additionally, errors caused by incomplete or incorrect data and transcription mistakes can result in further incremental costs and frustrating delays. But capturing and processing information electronically through eForms can reduce costs by as much as 90%. This is why many organizations are looking for ways to automate data capture and processing in order to reduce paperwork, lower costs and increase efficiency. Elimination of dual data entry, rules to enforce accurate completion and reduced printing costs combine to make eForms and web-based data capture solutions a viable, cost-effective way to manage a wide variety of processes. <div align="right"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="http://www.accuimagellc.com/enewsletter/issue44/article1.html"><b>Read More</b></a></div> <p><b>Document Management ROI Analysis</b> <br>This article outlines how an electronic document management system can generate a significant return on investment for small to medium-sized businesses. The changes in technology pricing over the last 10 years have finally made it possible for small to mid-sized businesses to enjoy the same efficiencies provided by information technology systems that large enterprises have enjoyed for decades. Think about where we would be today if banks did not have computer systems, or clinics could not provide access to patient folders at remote locations. These technology advances can now be applied with ease at the small to medium enterprise level  and with a significant ROI. <div align="right"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/bullet.jpg" width="5" height="5" valign="center">&nbsp;&nbsp;<a href="http://www.accuimagellc.com/enewsletter/issue44/article2.html"><b>Read More</b></a></div> </div></td> <!--EndFeaturedArticles--> </tr> <tr> <td valign="top" width="375"> <!--FocusonGovernment--> <div style="padding-left:5;"><a name="government"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/government_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:25;" align="justify"> <b><em>The Move to eForms is a Top Priority</em></b> <p />Public sector organizations depend on forms to interact with and provide services to a broad base of constituents, including citizens, businesses and other government agencies. Most government agencies use hybrid business and data forms. <p />The primary challenge that public sector organizations encounter with forms automation is that the broad base of constituents that they serve have differing interaction capabilities. For example, some constituents can use and prefer electronic forms, while others have to participate in paper-based processes, because of a lack of digital connectivity or aptitude. Therefore, public sector organizations must frequently employ forms that retain the same look-and-feel in both paper and electronic formats. These forms are also frequently required to move back and forth from paper to electronic format during process execution, from initiation by constituents all the way to archiving. <p />Despite these challenges, however, the move to eForms is a priority for many government agencies. <p /> We need to expedite technology solutions that make government more accessible to the citizens and to invest in electronic operations that save time and money, said a Pacific Northwest county councilmember.  Many technological advances are evolving rapidly, and these can provide operational efficiencies and reduce costs as we move up to the next level of operational maturity standards. <p />The county is in the process of reducing the number of paper forms it uses by migrating to eForms for most business uses, in order to further reduce costs and improve operational efficiencies. <p /> Advancements in electronic security now make it much easier and more practical to create virtual forms rather than to fill out hard-copy forms on paper, said the councilmember.  Court and jail records already have implemented excellent electronic systems for filling out forms. Migrating further to electronic recordkeeping will protect the environment, save trees, save storage space, reduce waste, improve accessibility and save money. <p></p></div></td> <!--FocusonGovernment--> </tr> <tr> <td valign="top" width="375"> <!--NewsandRumors--> <div style="padding-left:5;"><a name="workflow"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/newsrumors_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:15;" align="justify"> <b><em>What We ve Seen and Heard</em></b> <p />Business runs on forms. Forms provide structure to business processes. Every business uses forms. <p /> Today s economy will force decisions around IT cost cutting and optimization. There aren t that many supplemental technologies that enterprises can implement with relative ease to generate value almost immediately. But given the costs of paper production, processing and delivery, electronic forms solutions can always save money, always save paper and the environment, always create more productive, happier users, and always make data more accurate. Data accuracy alone can save thousands of dollars in many business processes. The world has been waiting for this technology to mature. The eForms providers have reached the point where they can deliver productivity and profitability across a range of adoption models  from low-impact business user authoring to very sophisticated long-run process automation. <div align="right"> Toby Bell, Gartner</div> <p />Wasting time ... the average office worker spends 400 hours per year searching for paper documents. <p />It costs an average of $25,000 to fill a four-drawer filing cabinet and $2,100 per year to maintain it. <p />The Average Organization ... <ul><li>Makes 19 copies of each document <li>Spends $20 in labor to file each document <li>Spends $120 in labor searching for a document <li>Loses one out of every 20 documents <li>Spends 25 hours recreating each lost document</li></ul> <p />AccuImage End of Support Schedule <br><a href="http://www.accuimagellc.com/eos.html"><b>www.accuimagellc.com/eos.html</b></a> <p></p></div></td> <!--EndNewsandRumors--> </tr> <!--EndLeftColumn--> </table> </td> <!--Gutter--> <td bgcolor="ffffff" width="20" height="100%" valign="top"> <img src="http://www.accuimagellc.com/enewsletter/issue44/images/buffer.jpg" width="10"></td> <!--EndGutter--> <!--RightColumn--> <td background="http://www.accuimagellc.com/enewsletter/issue44/images/stretchright.jpg" width="375" height="100%" valign="top"> <table cellpadding="0" cellspacing="0" border="0" width="375"> <tr> <td valign="top" width="375"> <!--SolutionoftheMonth--> <div style="padding-left:5;"><a name="solution"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/solutionmonth_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:15;" align="justify"> <em><b>eForms Applications for Every Business</em></b> <p />Now, more than ever before, organizations are investing in solutions that reduce costs, increase productivity and improve customer service. For many organizations, the largest, most tangible savings are achieved by replacing manual paper processes with eForms and automated processes. <p />AccuImage offers several solutions that provide the means for creating, deploying and managing the routing, tracking and approval processes for electronic forms. We offer simple hosted eForms solutions for small to mid-volume applications, robust eForms solutions integrated with document management and workflow  and everything in between. Whatever your eForms requirements, you re sure to get a great solution from AccuImage. <p />The common features you ll find in many eForms applications may include: <ul><li>Form builders enabling you to design any type of form using easy point-and-click tools. Intuitive tools ensure rapid eForm deployment. <p /><li>The ability to add intelligent behavior to your forms. With most applications, you don t need to be a programmer to create electronic forms. <p /><li>A repository that keeps all eForms in one place for easy access, management, revisions, etc. <p /><li>Automating smart online routing. Workflow routing options may include user-directed, semi-constrained, constrained, e-mail, etc. <p /><li>Easy integration with existing databases, line-of-business applications and other systems, and the ability to push form data into these systems. <p /><li>Automatic reminders and escalations when action is required  as pre-established by you. <p /><li>Full visibility when action is required, and the ability to ensure compliance by transparently creating an audit log of all activities. <p /><li>Customized detailed reports on data collected through eForms, project tracking and more.</li></ul> <p />When you re ready to replace your paper forms and manual processes with an eForms solution that will increase employee productivity, reduce operational costs, eliminate data errors and more, AccuImage can help you determine the eForms application that s best for your business. Please contact your AccuImage account manager or call 615.242.7226 to discuss our diverse lineup of eForms solutions. <p></p></div></td> <!--EndSolutionoftheMonth--> </tr> <tr> <td valign="top" width="375"> <!--FocusonManufacturing--> <div style="padding-left:5;"><a name="manufacturing"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/manufacturing_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:25;" align="justify"> <em><b>Employ eForms Throughout the Product Lifecycle</em></b> <p />Manufacturing organizations employ forms across the entire product lifecycle  from idea generation, to engineering and design, to manufacturing, delivery, and servicing. The industry is also a heavy user of forms to perform maintenance, repair and operations activities. These forms often become the official archived record, and are used to ensure and verify regulatory compliance for such industries as pharmaceuticals, chemical manufacturing and energy production. <p />In manufacturing industries, the design of both structured and unstructured information on a form is often driven by the equipment and instrumentation used in the production process, so the presentation and data layers of a form must be able to accommodate these requirements for interoperability and data capture. <p />eForms enable streamlined data capture from manufacturing processes, automated capture from real-time manufacturing data sensors and historical trend information from operational data stores. How are you putting eForms to work for you? </div></td> <!--FocusonManufacturing--> </tr> <tr> <td valign="top" width="375"> <!--FocusonFinancialServices--> <div style="padding-left:5;"><a name="financialservices"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/financialservices_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:15;" align="justify"> <b><em>eForms = Participation, Efficiency, Compliance</em></b> <p />Forms are at the core of the financial services and insurance industries. Without forms, applica-tions for accounts, loans, mortgages or investments would not be successfully processed nor would insurance claims, statements or policies. Organizations in these industries require sophisticated forms automation so that review and approval processes are completed in a timely and accurate manner, and regulatory compliance can be assured and verified. Customer-facing forms are often the main point of interaction and have a major influence on customer satisfaction. <p />In the financial services and insurance industries, process standards, such as those from ACORD or MISMO, often dictate business form structure and content. The consistent presentation of form elements across processes and organizations is required to ensure compliance with standards. To satisfy the needs of these industries, electronic forms must be able to store information inside the form itself as well as integrate with databases. <p />eForms offer a variety of benefits by expanding participation, increasing efficiency and meeting regulatory requirements in forms-heavy financial services and insurance companies. Of course, traditional value drivers, such as time and error reduction, still dominate most return on investment calculations for eForms projects, since eForms can help ensure that data is collected accurately and completely the first time (and much more quickly, too). However, eForms are also being recog-nized as an opportunity to reduce waste, generating derivative cost benefits in other areas. Paper usage, for example, is immediately reduced in workflows that implement only eForms. As such, eForms are a win-win for your budget and for the environment. <p></p></div></td> <!--FocusonFinancialServices--> </tr> <tr> <td valign="top" width="375"> <!--FocusonHealthcare--> <div style="padding-left:5;"><a name="healthcare"><img src="http://www.accuimagellc.com/enewsletter/issue44/images/healthcare_hdr.jpg" border="0"></a></div> <div class="ver11" style="padding-left:27;padding-top:5;padding-right:15;" align="justify"> <b><em>Ten Reasons to Switch to EMR and eForms</em></b> <p />Recordkeeping has always involved some form of words, images and/or diagrams that were generally written to paper. In the case of medical offices and other health care practices, traditionally, their method of keeping records often relied on paper charting, whereby a collection of patient forms, test results, x-rays and doctor notations were kept in a folder and filed away in alpha-order for later use. <p />Paper charting has become such a routine measure in storing information that many medical offices have previously rejected any electronic means of medical recordkeeping & yet, today, a variety of factors are causing more and more providers to make the switch to EMR software with eForms for their medical records management. They include: <ol><li>Paper Charting Takes Up Too Much Space <li>Patient Privacy is Lacking with Paper <li>Papers Get Lost Too Easily <li>Transferring Information on Paper is Difficult <li>Paper Contains Hard-to-Read Handwriting <li>There is Potential for Damage to Paper <li>Paper Portability is Cumbersome and Unsecure <li>Data Entry from Paper Forms is Expensive <li>Continued Use of Paper is Not  Green <li>Paper Shuffling Can Hinder Patient Care</li></ol> <p />Medical offices that switch from paper charting to electronic solutions are able to increase the security, accessibility and accuracy of patient files. <p></p></div></td> <!--FocusonHealthcare--> </tr> </table> </td> <td bgcolor="ffffff" width="20" height="100%">&nbsp;</td> <!--EndRightColumn--> </tr> </table> <!--EndBody--> <!--Baseline--> <table cellpadding="0" cellspacing="0" border="0" width="825" height="30" align="center"> <tr> <td width="226" valign="top" height="30"> <img src="http://www.accuimagellc.com/enewsletter/issue44/images/baseline.jpg"></td> </tr> </table> <!--EndBaseline--> </td></tr></table> </body> </center> </html>